Don’t just prepare for GDPR, embrace it!

With the GDPR deadline of May 2018 approaching, many organizations are preparing simply because they are required to. But those who “embrace GDPR compliance will have a great opportunity to advance their business”, according to Elena Elkina, Partner and Co-Founder of Aleada Consulting.

This month’s Modern Workplace episode focuses on GDPR’s impact, where compliance experts Elkina and David Kemp of Micro Focus discuss the challenges of GDPR compliance, along with answering how and why it’s important to be ready. The experts discuss the effects of GDPR on data privacy, ethics, and its business impact. Kemp highlights his 5 steps on how to get started with GDPR compliance.

  • Create a steering committee
  • Appoint a data protection officer, if required
  • Get a legal opinion
  • Do data discovery
  • Perform a risk and gap analysis

Plus a hands-on demo of Office 365 Message Encryption to help organizations protect their sensitive emails. Watch now and understand how you can be better prepared for GDPR compliance.

Office 365: Goodbye FindTime – Hello FindTime!!!

Goodbye FindTime

In October Microsoft canceled FindTime and replaced it with another tool for scheduling meetings.  A poll was created on Microsoft’s UserVoice and support was overwhelming for the features that were removed when FindTime was shutdown.

I also panned the new solution as nearly unusable on this site.

Hello FindTime

I am happy to report that if you have Office 365, FindTime is back!  I’ve tested it and all the features that were no longer availabe are back.  You can signup for this tool at the FindTime site.   The web only “Poll for a Time to Meet” is still in the Office 365 Calendar if you want to use that.  But if you have Outlook 2016 and Office 365, I highly recommend that you install the FindTime it’s a much better tool.

If you want to know why I loved FindTime and I’m so happy it’s back, take a look at the old article: Office 365: Goodbye FindTime.

Thank you Microsoft for listening to your users and putting this great tool back in our hands!

Office 365: Goodbye FindTime

On October 1 Microsoft replaced FindTime with “Poll for a Time to Meet.”

Unfortunately Poll for a Time to Meet does not have all the features that FindTime had.

At JDB Consultants, we used FindTime extensively to schedule with clients.  Because a meeting poll could be inserted directly into an existing email thread the system worked as the people at the other end were already engaged in the conversation.  Now you have a create a new message thread and hope everyone is looking for it.  In initial tests I have found that, unlike FindTime,  “poll for a Time to Meet” (I don’t really like the new name either) does not seem to get good results on answers.  A much higher number of requests go unanswered.

FindTime notified the originator when people voted on the poll.  The new software does not.  This means you have to manually go check for vote status until everyone has voted.

The previous meeting poll had an Outlook add-in that let you schedule right from Outlook.  That is also gone.  Features in the add-in, like moving times in your calendar to the end of the list and showing “working hours” only (with an option to show other hours), are also gone.  In my 1st try I scheduled a meeting for 3 AM the same day I was doing the planning.  But at least the web site notified me that I had a meeting in the past before sending.  FindTime would not have even displayed a time in the past.

Hopefully Microsoft will revive the FindTime features including:
1) Add-in for Outlook 2016 to insert into a ongoing email
2) Option to not reserve times in advance
3) Notices when people vote
4) Email link to the meeting at setup so it can be clicked on from Outlook 2016.

In Summary, I am disappointed that Microsoft downgraded an App I thought was a real gem.  It worked great and the only explanation given was that it was now available to more users because it’s web only.

If you used FindTime and want to join me in requesting features be put back in to Poll for a Time to Meet, see the Forum here.

If you want the instructions for using “Poll for a Time to Meet” I have copied some of Microsoft’s web site redirecting FindTime users to the new software.  Here is an excerpt from the page that replaced http:://

Looking for FindTime? 

FindTime has been replaced by a new feature coming to Outlook on the Web: “Poll for a Time to Meet”.

When we launched FindTime last year, we wanted to offer the easiest way to find time to meet across companies. Since then, we’ve seen millions of votes to find the best day and time to meet. 

With the huge positive response, we wanted to make FindTime even easier to access (beyond an add-in) to help more people save time. Today, we’re sharing that FindTime functionality is directly available in Outlook on the web as a preview. 

As a FindTime user, we’d like to invite you to be one of the first people to “Poll for a Time to Meet” in Outlook on the web. 


How to get started 

To get started in Outlook, follow these steps: 

  1. Navigate to 
  2. Sign in.
  3. Open your calendar. 
  4. Click New. 
  5. Click Poll for a time to meet.

Get started with Skype for Business

Get started with Skype for Business
Take the next step toward better online meetings for your team


As part of setting up Microsoft Office 365 for your company, you have enabled users to begin using Skype for Business. Your teams are doing more things in more places than ever before, and Skype for Business will help them connect. Make sure to let them know how to get started.
Download and send the ready-to-use email template

Skype for Business gives your team a virtual face-to-face experience with coworkers. Plus, once you’ve enabled external contacts, your people can connect with customers and partners outside your organization, even if they don’t have Skype for Business.

From chat to audio to video to screen sharing, it helps them get things done from almost anywhere while helping keep your data secure.

Don’t forget
1. Verify DNS settings for your domain for the best Skype for Business experience.
2. Then enable external contacts so your people can connect with external customers and partners.

Learn more about Skype for Business

  1. Discover Skype for Business.
  2. Attend a Skype for Business webinar.
  3. Download Quick Start Guides to help you train employees.